Non-profit chart of account template is used by a non-profit organization, management and is a list of the accounts which is organized in the general record with an account code appropriate to each account. The non-profit chart of accounts is regulated across the non-profit part. This regulation is familiar as the “Unified Chart of Accounts” (UCOA).

Resources for Non-Profit Chart Accounts

Resources are those items which add the amount to your company. There are tangible and non-tangible resources. There are fixed resources and liquid resources. The important thing is that you keep records of all these resources, with each in their own category. Here’s a concise list of the types of resources accounts that may be on a non-profit chart of accounts:

  1. Cash accounts (cash in bank, petty cash, savings, short-term investments)
  2. Accounts receivable (monies your non-profit expects to have come in)
  3. Contributions receivable (expected donations and grants)
  4. Investments (contribution, expenditures)
  5. Fixed resources (property, furniture, fixtures, vehicles, etc.)
  6. Depreciation (deflation, reduction)

Accountability on the Non-Profit Chart Account

Your accountability accounts make up the accounts for which you incur money. Here is a concise list of the types of accountability accounts you may have when running a non-profit:

  1. Accounts payable
  2. Grants payable
  3. Accumulate payroll and employee-associated expenses
  4. Short-term notes
  5. Long-term notes
  6. Government-owned resources

Fairness on Non-Profit Chart Account

Fairness is equal to resources minus accountability. When running a non-profit business, you may have the following fair accounts:

  1. Unrestricted net resources
  2. Temporarily restricted net resources
  3. Permanently restricted net resources

Input and Support in Non-Profit Accounting

Many non-profit organizations depend upon charity, donations and other contributions for their operations costs. Here are the categories of non-profit accounts dealing with input and support that you will find on a chart of accounts for a non-profit.

  1. Direct input fund
  2. Services and Goods donated fund
  3. Non-government grant fund
  4. Split-interest agreement fund
  5. Indirect inputs
  6. Government grant fund

Fund of Non-Profits on the Chart Accounts

The fund is the money you make during the operation of your non-profit organization. Fund accounts may be in any of the following categories:

  1. Government agency fund
  2. Program fund
  3. Dues fund
  4. Investment fund
  5. Special event fund
  6. Unrealized gains
  7. Total resources released from restrictions

Non-Profit Costs and the Chart of Accounts

Cost is the transactions where money is paid to various vendors. The cost in a non-profit organization may include:

  1. Grants and contracts
  2. Salaries & personnel cost
  3. Contract services
  4. Nonpersonnel cost
  5. Facility cost
  6. Travel cost
  7. Business cost
  8. Non-GAAP cost

non-profit chart of account

Benefit of Non-Profit Chart Accounts

One of the big reason to collect a non-profit chart of accounts and keep an accurate general ledger is to stave off some of the problems that come about from poor record keeping. Non-profit is the best record keeping manner, you can establish that your non-profit is ready to apply for a donation, ask for contributions or inputs, know when to hold fundraisers, and can take care of tax-time accounting needs.

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